NEWS & RESOURCES

GDPR – Document Retention

The GDPR sets up additional requirements around retention of personal data.

We are being regularly asked by clients about the data retention periods for personal data, specifically around the personal data collected and processed during employment.  Therefore, we have created an easy to use guide to help quickly reference the different retention periods.

Document Retention Periods

It is important to note that the law of contract has a general limit of six years; therefore where documents may be relevant to a contractual claim, it is recommended that these be kept for a six year period. This limit does not apply to HMRC which has the power to go back indefinitely in exceptional cases.

However HMRC guidance advises employers to keep records for three years plus the current year and “longer if we ask you”.

Below you find a link to our guidance on Document Retention.

Guidance – Retention periods

This is an example of several documents that we provide to our clients that our either on a HR Retainer with HR Solutions or have opted to sign up for our HR Knowledge Base.

On our website we also have several tools available to help you prepare for GDPR, which can be found here: https://www.hrsolutions-uk.com/gdpr/

 

SHARE THIS:

Instagram

GET IN TOUCH

Got questions? Looking for advice?

GET IN TOUCH

Got questions? Looking for advice?

RELATED RESOURCES

Explore our comprehensive library of related resources to gain valuable insights, expert tips, and helpful tools for optimising your HR practices.

01
Data Protection and Digital Information (No.2) Bill
News
4 April 2024
02
Data Reform Bill
News
17 May 2022
03
GDPR Risk & Compliance Audit
Audits
3 February 2024

PARTNER REGISTRATION

Register your details below and we will contact you regarding how HR Solutions can support your organisation.

MAKE A GENERAL ENQUIRY

We’re here to assist you with any questions or enquiries you might have. Simply fill out the form below, and our dedicated team will get back to you.

Request your free trial

Register your details below and we will contact you about your 30 day free trial of the HR Knowledge Base.

REGISTRATION FORM

Register your details below and we will contact you about access to the HR Knowledge Base.  As part of your approved industry membership organisation you can get access to the HR Knowledge Base, created by Business HR Solutions, which is the go-to resource for thousands of business owners and managers across the UK.

REQUEST A PROPOSAL FROM US

We’re here to assist you with any questions or enquiries you might have. Simply fill out the form below, and our dedicated team will get back to you.

BOOK YOUR PLACE

Please complete the form and one of our team will call you back to discuss your query/booking.

2023/2024 SME BUSINESS SURVEY

Our latest 2023/24 SME Business Survey sheds light on the intricate dynamics shaping the SME sector and unveils critical insights that can guide businesses toward sustainable success.

IF YOU WISH TO PURCHASE HR ADVICE LINE TIME, PLEASE COMPLETE THE FORM BELOW.

HR Solutions are here to help. We offer a standard hourly rate package for ad hoc HR advice which means you can pay for what you need, whenever you need it, and then quickly get advice. Our highly experienced advisors are on hand to provide you with practical employment advice to help you manage your workforce.  You can purchase HR Advice Line time now, and the time purchased will be valid for 12 months.